For Independent HVAC Companies

Every missed call is a $350 job walking to your competitor

HVAC CallCapture catches missed calls, texts back instantly, follows up automatically, and books more jobs. You fix things. We handle the phones.

⚡ 48-Hour Activation — You're capturing leads by tomorrow.

Get in Touch → 48-Hour Activation. No contracts.

Industry Average

27%

of HVAC calls go unanswered

Worse during peak season when you need it most — summer AC calls, winter heat emergencies.

Per Missed Call

$300–500

in lost revenue, per call

Average HVAC job value. A single AC repair or furnace install. Gone before you even knew they called.

Caller Behavior

85%

don't leave a voicemail

They hang up and call your competitor. No voicemail. No callback. No second chance.

How It Works

From missed call to booked job in under 60 seconds

Call comes in

A homeowner calls your business line. You're on a roof, under a house, or driving between jobs.

Instant text-back

Within seconds, the caller gets a personalized SMS: "Sorry we missed your call. How can we help?" They stay engaged instead of calling the next company.

AI follows up

Smart follow-up captures their name, address, service issue, and urgency. Qualifies the lead without you lifting a finger.

You get notified

A complete lead summary hits your phone. Name, address, what they need, how urgent. Ready to call back or book directly.

Without CallCapture

✕ Missed calls go to voicemail. Homeowners hang up and call someone else.
✕ Peak season overwhelms your team. Phones ring off the hook, leads slip away.
✕ You spend evenings returning calls instead of being with your family.
✕ No system to track who called, what they needed, or if you followed up.
✕ You hire a receptionist for $35K/year just to answer phones half the time.

With CallCapture

✓ Every missed call gets an instant text. The lead stays warm, not gone.
✓ AI handles the volume. 100 calls at once, no hold times, no overwhelm.
✓ Leads are qualified before you even call back. Name, address, issue, urgency.
✓ Full pipeline view: who called, what stage, what's next.
✓ Works 24/7 for a fraction of what you'd pay a part-time employee.

Service Tiers

Simple pricing, clear value

Every tier pays for itself within the first month. Two recovered calls covers your cost.

⚡ Go live in 48 hours. Full onboarding included with every tier.

Basic

$199/mo

+ $500 one-time setup

Stop the bleeding. Capture every missed call automatically.

Missed-call text-back (instant)
Owner notification alerts
Lead capture and logging
Monthly performance report

Standard

$349/mo

+ $750 one-time setup

Automate the follow-up. Turn more leads into booked jobs.

Everything in Basic
Automated lead follow-up sequences
CRM pipeline tracking
Post-job review request automation
Weekly performance dashboard

Premium

$597/mo

+ $1,500 one-time setup

Full AI receptionist. Never miss a thing, day or night.

Everything in Standard
Inbound AI receptionist (24/7)
Caller intake: name, address, issue, urgency
Appointment scheduling
Full automation suite

Done-For-You vs. DIY

Why not just use ServiceAgent
or GoHighLevel?

Those tools hand you a complex dashboard and say "good luck." We build and run the whole system for you.

DIY Platforms

ServiceAgent, GoHighLevel,
ServiceTitan & others

✗

You configure it yourself Hours of setup: workflows, automations, phone numbers, scripts — all on you.

✗

You manage it ongoing When something breaks or needs updating, you're the IT department.

✗

Steep learning curve Built for agencies, not HVAC techs. Expect weeks before anything actually runs.

✗

Generic, not HVAC-specific One-size-fits-all messaging — not built for service calls, seasonal spikes, or urgent repairs.

✗

Two costs, not one Monthly software fee plus the hours you lose setting it up and maintaining it.

HVAC CallCapture

We handle the tech.
You focus on repairs.

✓

We set it up for you Full system live in 48 hours. You never touch a config screen.

✓

We manage it for you Updates, fixes, optimizations — handled by us. Zero ongoing tech burden on your end.

✓

Zero learning curve You get a working system on day one. Just get notified when qualified leads come in.

✓

Built for HVAC Scripts, follow-ups, and intake flows designed for HVAC service calls — not generic marketing.

✓

One flat monthly fee Everything runs. No hidden setup-per-feature charges. One rate, full service.

You didn't start an HVAC company to manage software.
You focus on repairs — we handle the rest.

Get Started

Ready to stop
losing calls?

Tell us about your business. We'll set you up and have you capturing leads within 48 hours.

→ 48-Hour Activation

→ No long-term contracts

→ Pays for itself in the first month